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Home Sourcing and traceability

From origin to laboratory.

Every lot has a documented history: where it comes from, how it arrived, how it was checked and processed.

Origins

Where our products come from.

MG

Madagascar

SAVA region

Vanilla, spices, essential oils

14°16′S 50°10′E

EG

Egypt

Beni Suef and Fayoum

Herbs, seeds, flowers, dehydrated vegetables, essential oils

29°04′N 31°06′E

IR

Iran

Khorasan

Saffron, dates

35°16′N 59°13′E

AF

Afghanistan

Herat

Saffron

34°21′N 62°12′E

UG

Uganda

Mukono

Vanilla

0°21′N 32°45′E

IT

Italy

Umbertide, Umbria

Laboratory, toll processing, consignment

43°18′N 12°20′E

Traceability

Every lot has its own history.

Every pack carries a lot number that links it back to its origin, checks and processing.

Known origin

Country and growing area of every raw material.

Incoming checks

Visual and sensory examination before acceptance.

Laboratory testing

International reference methods, accredited laboratories.

Recorded processing

Processes and parameters logged for every lot.

The process

Eight steps, all documented.

  1. 01

    Supplier qualification

    Company documents, certifications and references.

  2. 02

    Sampling

    Visual, sensory and analytical assessment of the sample.

  3. 03

    Contract

    Specifications, Incoterms and payment terms agreed in writing.

  4. 04

    Import

    Customs clearance with our advisor, official controls where required.

  5. 05

    Incoming inspection

    Goods held in a separate area; conforming lots enter stock, the rest are rejected.

  6. 06

    Testing

    ISO/IEC 17025 accredited laboratory and Merlisfam quality sheet.

  7. 07

    Processing

    Recorded processes and parameters; label with lot code and best-before date.

  8. 08

    Delivery

    Delivery note, quality sheet and insured shipping.

Growers and exporters

Become our supplier.

We are looking for partners at origin to grow with over time. If you grow, harvest or export quality spices and botanicals, write to us.

What we look for

  • Spices and culinary herbs
  • Medicinal herbs and tea flowers
  • Seeds and dehydrated vegetables
  • Essential oils and absolutes
  • Resins, fruit and specialty botanicals
  • Own production or a controlled supply chain

Documents we ask for

  • Certificate of Analysis (CoA) from an ISO/IEC 17025 accredited laboratory
  • Technical data sheet and product specification
  • Certificate of origin or REX statement for preferential origin
  • Phytosanitary certificate, where required
  • Organic certificate and COI on TRACES NT for organic lots
  • Quality system certificates (HACCP, ISO 22000, FSSC 22000) if available
  • Testing to the relevant ISO product standards, where applicable

What we offer

  • Direct contact with the people who decide
  • Growing volumes on selected products
  • Clear contracts and payment terms, in writing
  • Technical feedback on your samples
  • Fair pay along the supply chain

Send your catalogue, price list and documents to b2b@merlisfam.it

Apply as a supplier

For suppliers

Frequently asked questions.

Do you always start with a sample?

Yes. Every new supply starts with a sample, which we assess and test before placing any order.

Which Incoterms do you use?

We agree them case by case depending on product, volume and route, and put them in the contract.

How do you handle payment?

Terms are agreed in writing. For first orders we may propose a third-party secured payment that protects both sides.

Do you import organic products?

Our organic certification is in progress. Once granted, we will import organic lots with a Certificate of Inspection (COI) on TRACES NT.